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Privacy Policy

Last updated: May 6, 2026

This Privacy Policy describes how Annota S.r.l. ("Annota", "we", "us") collects, uses, and protects your personal data when you visit annota.ai or interact with our services. We process personal data in accordance with the EU General Data Protection Regulation (GDPR, Regulation 2016/679) and applicable Italian law.

1. Data Controller

Annota S.r.l., P.IVA IT01783380536, is the data controller. For any privacy-related questions you can contact us at privacy@annota.ai.

2. Data We Collect

  • Waitlist sign-ups: the email address you provide.
  • Technical data: minimal information your browser sends automatically, such as IP address and user agent.

3. How We Use Your Data

  • To notify you when Annota becomes available and share product updates you have signed up for.
  • To operate, secure, and improve our website.
  • To comply with legal obligations.

4. Legal Basis

We rely on your consent (Art. 6(1)(a) GDPR) for waitlist communications, and on our legitimate interest (Art. 6(1)(f) GDPR) for the secure operation of the website.

5. Data Sharing

We share data only with service providers who help us run the website and the waitlist (e.g. Loops for email delivery, Cloudflare for hosting). They act as data processors under written agreements and may not use your data for their own purposes.

6. International Transfers

Where personal data is transferred outside the European Economic Area, we rely on Standard Contractual Clauses or equivalent safeguards approved by the European Commission.

7. Retention

We keep waitlist data until you unsubscribe or ask us to delete it. Technical logs are retained for a short period for security and troubleshooting.

8. Your Rights

Under the GDPR you have the right to access, rectify, erase, restrict, or object to the processing of your personal data, and to data portability. You may withdraw consent at any time and lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali).

9. Changes to This Policy

We may update this policy as our services evolve. The "Last updated" date above reflects the most recent revision.